Called to Active Duty

This policy applies to students who are United States Military Services members that are called to active duty during the semester and their spouses who have dependent children.

Students and spouses service members who receive a call to active duty and who have dependent children must submit a copy of the activation orders in order to be considered for the policy. The date the student is ordered to active duty will be the date used for the policy.

Withdrawing From Classes

Students (and affected spouse) that are called to active duty prior to the 2/3 point in their classes:

Students are given a Status of “W” and a full refund of tuition and mandatory fees unless the class has not yet started (8-week). In that case, the class would be given a status of an “X”.

Students will still be responsible for any books or tools that were purchased and not returned.

Students (and affected spouse) called to active duty after the 2/3 point in their classes:

Students will have the choice of receiving the grade they are currently earning based on all work due at the time of activation or a “W” status for either individual enrolled courses or all enrolled courses. If students choose to receive the grade, tuition and fees will not be refunded. If they choose to receive a “W”, a full refund of tuition and mandatory fees will be granted.

Students will still be responsible for any books or tools that were purchased and not returned.

Your Financial Aid

Students with financial aid will have the return calculation done as of the activation date with normal procedures to follow for R2T4.

If the financial aid return calculation requires that financial aid funds be returned to the Department of Education and the student has received a credit balance check, the student will be responsible for repaying Hawkeye Community College.

For students owing a balance as a result of returning financial aid, the Business Office will make payment arrangements with the students. They will not be turned over for collection and they will not be stopped from registering in subsequent terms upon their return as long as payment arrangements were made and adhered to agreed arrangements.

Satisfactory Academic Progress

Satisfactory Academic Progress for Financial Aid purposes nor Academic Standing will be impacted by the withdrawal due to military activation.

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