Advertisement Policies
Effective ways to advertise your club/organization or events include:
- Fliers
- Table tents: Contact Student Activities for a template before designing your table tent
- Sandwich boards
- Stall Street
- PowerPoint slide on COMLINK that displays on the Student Center TVs: Contact Student Activities for the template before designing your PowerPoint slide
- Informational tables
- Mass emails
The Student Activities office must approve all forms of advertisement that are posted on campus. Advertisements that have not been approved with the Student Activities approval stamp will be taken down immediately.
Sidewalk chalk of any kind is not permitted on campus grounds.
Contracts
To order food, first contact the RedTail Café to see if they can fill your need. If they are not able to do so, you can use an off-campus business to fulfill your request. Check with Student Activities about how to order off-campus.
Food on Campus
To order food, first contact the RedTail Cafe to see if they can fill your need. If they are not able to do so, you can use an off-campus business to fulfill your request. Check with Student Activities about how to order off-campus.
Financial Information
Student clubs/organizations are expected to keep an accurate record of their financial activities. For questions or concerns on financial rules and regulations, please contact Laura Thompson in the Business Office, Hawkeye Center 122. Clubs/organizations cannot exceed fund balance; any overage will be paid for by the club/organization advisor’s department.
If your club/organization needs to make a purchase for an activity or event there are a couple of options.
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For online or over the phone purchases clubs/organizations can use the credit card designated to be used only in the Business Office.
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The club/organization advisor can check out the Walmart credit card located in the Business Office.
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Pay for items up front and submit a reimbursement form [pdf] with all necessary paperwork to the Student Activities office. Student Activities encourages clubs/organizations to use this as a last resort option for purchases. The College will not reimburse for sales tax.
Regardless of the payment method used to make purchases for clubs/organizations, all clubs/organizations must submit a Funding Request Form to the Student Activities Coordinator (either in person or via email) prior to making any purchases paid with club/organization funds. The Student Activities Coordinator will review the request to ensure it aligns with Hawkeye Community College policies and must approve it prior to any purchases being made. The Student Activities Coordinator will contact the club/organization advisor and/or member(s) requesting to make the purchase once it is approved. Failure to receive prior approval for any purchases made with club/organization funds is subject to review and not guaranteed to be reimbursed with club/organization funds.
On/Off Campus Events
If your club/organization is planning an event or trip on/off campus, you must notify Student Activities of the event/activity. In addition, if the event is off campus, each participating member of the club/organization must sign and submit to the Student Activities office a Travel Acknowledgement/Waiver Form [pdf] prior to the trip, even if they are not being transported in a college vehicle.
Paraphernalia
Clubs/organizations must have all paraphernalia designs (ex. t-shirts, sweatshirts, tote bags, etc.) reviewed and approved by the club/organization advisor and Student Activities before they can be printed.
Raffling and Gambling
All raffles held by a club/organization must be pre-approved by Student Activities. All raffles are subject to sales tax paid by the club/organization sponsoring the raffle.
Rules and Regulations
The clubs/organizations on campus must abide by the rules and regulations stated by Hawkeye Community College in the Student Handbook in order to maintain their active status and receive funding from the Student Leadership Council.
Solicitation Policy
Solicitation of any kind is prohibited on campus. If a club would like to set up an information table on campus for promotional purposes they need approval from Student Activities.