Z2018 Central Scheduling Coordinator
Vacancy Notice: 11/02/2018
Application Deadline: 11/16/2018 By 4:00pm CST
Position Type: Professional
REPORTS TO:
- Director, Institutional Research
JOB SUMMARY:
This position is responsible for creating and maintaining a credit course schedule. Focus on development of clear student programs of study in Liberal Arts and Career & Technical Education inclusive of time commitment involved from start to completion.
ESSENTIAL JOB FUNCTIONS:
Important responsibilities and duties may include, but are not limited to, the following:
- Updates and maintains complete credit classroom inventories within scheduling software and Ellucian.
- Serves as point person for scheduling software (EMS, Ad Astra, etc.).
- Stays abreast of academic programs of study.
- Examines current course offering schedules to determine efficiencies.
- Designs course offering schedules that are efficient for students.
- Prepares a master credit schedule working with deans and faculty that best serves students.
- Distributes master schedule to deans.
- Processes course offering changes.
- Monitors enrollment in sections to improve efficiencies.
- Reviews and distributes various reports.
- Leads Go/No-Go meetings.
- Prepares and posts full-time faculty teaching schedules.
- Prepares and distributes faculty overload reports.
- Prepares special assignment forms working with deans and faculty.
- Works with contract assignments for adjunct faculty.
- Provides training for College Curriculum Software System.
- Sends notifications to key staff regarding new or modified curriculum changes.
- Coordinates student feedback surveys.
- Works on guided pathways.
- Works with marketing to provide program specific schedule information.
- Performs other duties as assigned.
QUALIFICATIONS:
- Bachelor’s degree and one year related work experience or an equivalent combination of education and experience.
- Strong organizational skills.
- Excellent written and verbal communication skills to positively interact with students, faculty, and staff.
- Ability to provide excellent customer service, maintain customer confidence and protect operational integrity
- Ability to work with diverse populations staff, students, faculty, and the general public.
- Administrative writing skills, reporting skills, scheduling, Microsoft Office skills, organization, time management, and verbal communication skills.
- Work both independently and as part of a team.
- High level of skill in word processing, spreadsheets, and other software programs (i.e., Microsoft Word, Excel, Student System software, scheduling software.)
- Ability to exhibit professional judgment, problem solving, interpersonal, and organizational skills.
- Ability to respond quickly to deadlines and perform a multitude of tasks.
- Demonstrated skill in attention to detail and accuracy.
PREFERENCES:
- Ellucian student system software experience.
EMPLOYMENT STATUS:
Full time position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; personal and sick leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience. Anticipated hours will be flexible including evenings.
Application Procedure
Background checks and driving records are considered in all hiring decisions.
Veterans and persons with disabilities are encouraged to apply.
If you are in need of any special accommodation in completing the application process, please email Human Resource Services.
Application materials are required and must be received in the Human Resource Services office by the application deadline in order to be considered for the position.
Apply Online