Business Services Specialist II (Expenditures)

Job Summary

Do you enjoy working with numbers and have great attention to detail? Have you thought about working in higher education? If so, Hawkeye Community College has a great opportunity for you!

The Business Services department is looking for an energetic and detail oriented full time Business Services Specialist II (Expenditures). At Hawkeye Community College, the Business Services department manages college finances including revenue, expenses, payroll, accounts payable and student accounts. The Specialist II (Expenditures) works independently to review and monitor college expenditures from requisitions and credit cards to ensure adherence to college policies and standards.

Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.

Essential Job Functions

Important responsibilities and duties may include, but are not limited to, the following:

• Processes purchase requisitions, including review for required approval in adherence with college policy and standards. Verifies account codes submitted and reallocates codes as necessary.

• Manages the college employee credit card program including application, card setup and cancellation, card limits and fraud identification/resolution. Coordinates and reviews all college charges for appropriate backup, account coding and required approvals of all charges in adherence to college policy and standards. Reallocates expenses as necessary.

• Reconciles and submits the daily and weekly bank deposits for all cash, check, credit card and ACH payments received by the college.

• Conducts accounting duties for college grants, as assigned. Conducts reporting of all revenues and expenses in adherence to grant specifications.

• Reviews and monitors college expenditures from requisitions and credit cards to ensure adherence to college policies and standards. Prepares journal entries to reallocate expenses. Monitors expenses for capitalization allocations.

• Coordinates reporting of fundraiser activities. Reconciles fundraiser receipts and expenses. Completes State of Iowa reporting and sales tax submission. Files Annual Gambling Report with Iowa Department of Inspections and Appeals.

• Files Claim for Refund with Iowa Department of Revenue for applicable sales tax reimbursements. Reconciles receipts to claims for posting.

• Assists the Director in supplying auditor's necessary materials and schedules for annual audit.

• Processes, generates, and prints student, AP and payroll payments, both check and electronic formats.

• Maintains records of fuel purchases for annual fuel tax refund.

• Provides backup to student services for ID badge printing during registration and orientation events.

• Provides backup for the AP Accountant for purchase order processing and weekly AP payment runs.

• Performs other related duties as assigned.

Minimum Qualifications

• Bachelors degree in accounting or finance OR an Associates degree in accounting with two years of experience in accounting totaling 4 years.

• Demonstrated knowledge of sound accounting practices, procedures and principles.

• Demonstrated organizational skills and attention to detail.

• Demonstrated ability to work with diverse groups and provide excellent customer service to staff, students, local, State and County business and Government officials, and the general public.

• Demonstrated ability to project a positive professional image.

• Demonstrated ability to work with confidential information.

• Demonstrated ability to perform a multitude of tasks and respond quickly to deadlines.

• Demonstrated ability to be self-motivated, energetic, and creative individual with good problem-solving and analytical skills.

• Demonstrated ability to communicate effectively orally and in writing.

Preferred Qualifications

• Experience using Ellucian (Colleague).

• Experience with Accounts Payable and data validation.

Employment Status

Full time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).

Working Conditions

Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm

Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting and/or classroom setting, climate-controlled environment, with a combination of natural and fluorescent light. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.

Application Procedure

• Complete an online application at www.hawkeyecollege.edu/employment

  • Submit/upload a resume.

  • Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.

  • Submit/upload a cover letter addressing the following:

    • Describe your experience in an accounting role, including work with purchasing through requisitions and corporate credit cards.

    • Describe your experience with computer systems including financial systems, Google Sheets and Microsoft Excel programs.

    • How would you describe your attentiveness to detail? Explain any processes you have put in place to enhance accuracy in your work.

• Submit the online application and all required materials by Sunday, August 28, 2022. Preference will be given to applicants who submit the required materials on or before August 28th. This position will remain open until filled.

All application materials must be submitted by Sunday, August 28, 2022 by 11:59 PM CST.

Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity. The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov.

If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.