Associate Director - Business Services

Vacancy Notice: Thursday, July 8, 2021
Application Deadline: Friday, August 13, 2021 by 4:30 PM CST
Position Type: Professional
Hours: Full Time
Department: Business Office
Reports To: Director of Business Services

Job Summary

This position works closely with the Director in managing the Business Office functions of the college. Supports compliance with state and federal regulations including reporting requirements. Aids in preparing and reviewing general ledger activity. Manages assigned staff. Assists with investment of College funds.

Essential Job Functions

Important responsibilities and duties may include, but are not limited to, the following:

  • Supervises and evaluates staff responsible for requisitions, purchase orders, credit card usage.

  • Reviews business office processes and recommends changes; assists with implementation of changes.

  • Coordinates documentation of business office processes and maintains up-to-date files.

  • Assists with year-end audit entries and annual audit schedules.

  • Assists Director with ad-hoc projects.

  • Assists with annual budget development.

  • Completes monthly and correcting journal entries as assigned.

  • Provides backup accounting for miscellaneous state and federal grants.

  • Assists with accuracy and balancing of the general ledger.

  • Assists with investment of college funds.

  • Serves on institutional committees as assigned.

  • Performs other duties as assigned by the Director of Business Services.

Minimum Qualifications

  • Bachelor’s degree in Accounting or Finance, with four years of progressive leadership experience in accounting, auditing, or finance, OR an equivalent combination of education and experience totaling 8 years.

  • Knowledge of business office practices and procedures.

  • Knowledge of Generally Accepted Accounting Principles (GAAP).

  • Knowledge of budget administration and fiscal management.

  • Demonstrated ability to respond quickly to deadlines and preform a multitude of tasks.

  • Working knowledge of sound accounting practices, procedures and principles.

  • Supervisory experience.

  • Demonstrated ability to establish and maintain effective working relationships with diverse groups, faculty, staff, students, and the public.

  • Demonstrated ability to establish and maintain policies and practices.

  • Demonstrated computer skills and knowledge of Microsoft Office and Google Suite.

  • Demonstrated ability to work in a team environment.

Preferred Qualifications

  • Experience in fund accounting.

  • Experience in higher education.

  • Experience with Ellucian Colleague ERP software.

  • Experience in process review and documentation.

Working Conditions

Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.

Employment Status

Full time, exempt, position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).

Application Procedure

  • Complete online application at including a resume, 3 references and a cover letter which briefly addresses:

  1. Describe your experience in fund accounting including specific tasks.
  2. Describe your computer experience including the usage of accounting application software and spreadsheets; include specific software names.
  3. Describe your experience handling multiple priorities and responding quickly to deadlines.
  • Submit online application and all required materials by the deadline.

All application materials must be submitted by Friday, August 13, 2021 by 4:30 PM CST.

Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email, or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:

If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Contact Information

Human Resource Services

Hawkeye Center 101
Jobs Line: 319-296-2329 ext.5000‚Äč
Email Human Resource Services

If you are in need of any special accommodation in completing the application process, please notify a member of Human Resource Services.

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