Placing Course Material on Reserve

Hawkeye faculty can place supplemental course materials at the Hawkeye Library Circulation Desk.

Loan periods are set by the requesting faculty using one of the reserve checkout periods: two hour in-library use, overnight, three day, one week, or two weeks.

Materials owned by the Library, such as books and videos, may be placed on reserve. Faculty may also place materials they own on reserve; however, the Library is not responsible for any loss or damage.

To Place Course Material on Reserve

  1. Read the Guidelines for Course Reserves listed below.

  2. Complete the Reserve Request form [pdf] to submit your request. Please submit the reserve request in a timely manner before announcing the assignment to your students.

  3. Allow three business days for us to process your request.

All requests are processed on a first come, first serve basis.

Guidelines for Course Reserves


You (the faculty member) may place the following on Course Reserve:

  • Copies of a your personally created materials such as PowerPoint slides, study guides, and sample tests.

  • A photocopy of a newspaper, magazine, or journal article.

  • A photocopy of a short story, short poem, or a book chapter.

  • A photocopy of an item such as a chart, graph, diagram, or cartoon.

You may place photocopies on reserve under the following conditions. You (the faculty member) must:

  1. Make the photocopy.

  2. Complete and submit the Reserve Request form [pdf] and the photocopied material.

  3. Include a copyright notice and full citation on the first page of the photocopy.

  4. Include written permission, for material such as student work examples, from the student(s) with your Reserve Request form.

The photocopy will remain on reserve for one semester and will be returned to the owner at the end of the semester unless you request and get permission from the copyright owner to place photocopied material on reserve for more than one semester. A copy of the written permission must be submitted to the Library Circulation Desk. See a sample permission request letter.

You may have one copy of an article or chapter per 25 students enrolled in the course. For example, if you have 53 students enrolled in two sections of your course, three copies of an individual article may be placed on course reserve.


Commercially produced videos owned by the Hawkeye Library or by yourself (the faculty member) may be placed on reserve.

Materials NOT Accepted for Course Reserve

  • Interlibrary Loan items
  • Consumable workbooks
  • Course packets or anthologies
  • Any copy that has previously been on reserve that is lacking written copyright permission
  • Any unauthorized copies of copyrighted audio/visual materials

Copyright and Fair Use

The Copyright Act permits the photocopying of copyrighted materials for educational purposes with the condition that the copying complies with “fair use” (Title 17 U.S. Code § 107.) Therefore, following factors must be considered:

  1. The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;

  2. The nature of the copyrighted work;

  3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and

  4. The effect of the use upon the potential market for or value of the copyrighted work.

The Hawkeye Community College Library assumes that the copies submitted for reserve have been made by the faculty member in compliance with provisions of copyright law and the Library’s course reserve guidelines.

Copyright and Fair Use Resources

  • Copyright Basics

  • Copyright Clearance Center. “The Campus Guide to Copyright Compliance.”

  • Crews, Kenneth D. Copyright Essentials for Librarians and Educators. Chicago: ALA, 2000. [HCC Reference 346.0482 C927]

  • Russell, Carrie, ed. Complete Copyright: an Everyday Guide for Librarians. Chicago: ALA,2004. [HCC Reference 346.0482 C737]

  • U.S. Copyright Office

Contact Information


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Ask A Librarian

Regular Hours — Spring 2023 *

January 9 – May 10, 2023
Monday – Thursday 7:00am – 8:00pm
Friday 7:00am – 4:30pm
Saturday Closed
Sunday 12:00pm – 4:00pm

* Change of Regular Hours

April 9 Closed

If campus is closed, the Library is also closed. This includes weather-related closings. See the Academic Calendar for scheduled college closings.

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