Completing the Graduation Application

Quick Tips
Reprinting your diploma

There is a $15.00 charge to reprint your diploma.

Name changes

Your name will appear on your diploma exactly as shown in the Preferred Name on Diploma field on the graduation application.

If you will be changing your name before graduation, take that into consideration when completing this field. You will be able to go back into each submitted graduation application, using the link provide in the invitation email, to change the Preferred Name on Diploma up until three business days after the end of the last class that completes your program requirements (for non-16-week courses) OR after the end of the term.

You will also need to do a formal name change with the Records and Registration office when your name officially changes to update your student record.

Address changes

If you change your address on the graduation application, it does not change the address on your student record. The address on your student record can be changed in My Hawkeye or by contacting the Records and Registration office.

On the same note, if you change the address on your student record after you have completed your graduation application, you will also need to update the Diploma Mailing Address on your Graduation Application(s).

You will be able to go back into each submitted graduation application, using the link provide in the invitation email, to change the Diploma Mailing Address up to three business days after the end of the last class that completes your program requirements (for non-16-week courses) OR after the end of the term.

Step-by-Step Instructions to Complete Your Graduation Application

  1. Use the link provided in the invitation email to access the Graduation Overview in Self-Service.

  2. You will be prompted to sign into the Hawkeye Community College Network.

  3. Click Apply, under Application Status, for the major/degree listed in the invitation email.

  4. Review and complete the information on your Graduation Application.

    • Carefully read the instructions provided as they contain specific information you will need to accurately fill out the Graduation Application. Failure to do so could result in errors to your graduation application and diploma.

  5. Only the active Major(s)/Degree(s) you are enrolled in will appear on this screen. Click on the Apply link next to the major/degree listed in the invitation email.

    • You will have to submit a Graduation Application for each active major/degree you are on track to complete. You will receive multiple emails if this applies to you.

  6. As you complete the Graduation Application, some fields will automatically populate. Check to make sure everything is accurate. The information on your Graduation Application is used to print and mail your diploma.

    • Take special note of the Preferred Name on Diploma and Diploma Mailing Address fields. The Records Specialist does not review these fields.

    • If your diploma needs to be reprinted there will be a $15.00 charge to reprint a replacement diploma.

  7. In the Graduation Term field, use the drop-down arrow to choose the appropriate graduation term that is listed in the invitation email.

    • You will be a spring graduate if you are taking spring course(s) or a December Minimester to complete your program requirements.

    • You will be a summer graduate if you are taking summer course(s) or a May or August Minimester to complete your program requirements.

    • You will be a fall graduate if you are taking fall course(s) to complete your program requirements.

  8. Click “SUBMIT” when you are finished completing the Graduation Application.

  9. Upon successful submission, you will see a green confirmation pop up box on your screen and an auto generated confirmation email from webadvisor@hawkeyecollege.edu will be sent to your Hawkeye email address.

  10. Click “< Back to Major(s)/Degree(s)”. You can also confirm your application was successfully submitted for review by viewing the “Application Status”. There will be a green checkmark with “Application submitted on (date)” for any program that has an application on file.

  11. Logout of My Hawkeye/Self-Service by clicking the "Sign out" button.

Updating Your Graduation Application(s)

You have three working days after the end of the last class that completes your program requirements (for non-16-week courses) OR after the end of the term to submit updates to each application.

Use the link provided in the invitation email to access the Graduation Overview in Self-Service.

Click on the “Application submitted on (date)” link under Application Status to access the graduation application.

Click “SUBMIT” when finished. A green confirmation box will pop up on the screen stating, “The graduation application has been updated.”

Contact Information

Records and Registration

Hawkeye Center 134
319-296-2460
Email Records and Registration

800-670-4743
319-296-1609 (fax)

Regular Hours — Fall 2022

Mon–Friday 8:00am–4:30pm

Records Specialist

Carrie Lalk
Hawkeye Center 134
319-296-2329 ext.1209
800-670-4769 ext.1209
Email Carrie Lalk

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