Completing the Graduation Application

Quick Tips
Reprinting your diploma

There is a $15.00 charge to reprint your diploma.

Name changes

Your name will appear on your diploma exactly as shown in the Preferred Name on Diploma field on the graduation application.

If you will be changing your name before graduation, take that into consideration when completing this field. You will be able to go back into each submitted graduation application and change the Preferred Name on Diploma up until three business days after the end of the last class that completes your program requirements (for non-16-week courses) OR after the end of the term.

You will also need to do a formal name change with the Records and Registration office when your name officially changes to update your student record.

Address changes

If you change your address on the graduation application, it does not change the address on your student record. The address on your student record can be changed in My Hawkeye or by contacting the Records and Registration office.

On the same note, if you change the address on your student record after you have completed your graduation application, you will also need to update the Diploma Mailing Address on your Graduation Application(s).

You will be able to go back into each submitted graduation application and change the Diploma Mailing Address up to three business days after the end of the last class that completes your program requirements (for non-16-week courses) OR after the end of the term.

Step-by-Step Instructions To Complete Your Graduation Application

To ensure you meet your graduation requirements, it is recommended that you run an Academic Evaluation for each active Program of Study on your account. Make note of the Program(s) of Study that have a Program Status of “Pending (Anticipated complete)”.

  1. Login to My Hawkeye > Self-Service Menu > WebAdvisor for Students > Academic Planning > Apply for Graduation. You will then be prompted to sign into Self-Service.

  2. Read the Graduation Overview and Graduation Application instructions carefully as they contain specific information you need to determine your eligibility for graduation and how to apply.

  3. Only the active Programs of Study you are enrolled in will appear on this screen. Click on Apply link next to the program you’re eligible to graduate from.

    You will have to submit a Graduation Application for each active program with a Program Status of “Pending (Anticipated complete)”.

  4. Read the Graduation Overview instructions carefully as they contain specific information you will need to accurately fill out the Graduation Application.

  5. As you complete the Graduation Application, some fields will automatically populate. Check to make sure everything is accurate. The information on your Graduation Application is used to print and mail your diploma. Take special note of the Preferred Name on Diploma and Diploma Mailing Address fields. The Records Specialist does not review these fields.

    If your diploma needs to be reprinted there will be a $15.00 charge to reprint a replacement diploma.

  6. In the Graduation Term field, use the drop down arrow to choose the appropriate graduation term.

    • You will be a spring graduate if you are taking spring course(s) or a December Minimester to complete your program requirements.

    • You will be a summer graduate if you are taking summer course(s) or a May or August Minimester to complete your program requirements.

    • You will be a fall graduate if you are taking fall course(s) to complete your program requirements.

  7. Click “SUBMIT” when you are finished completing the Graduation Application.

  8. A green confirmation box will pop up on the screen stating, "Your graduation application has been submitted. A confirmation email has been sent to: ( _____). Please click on the button in the confirmation email to complete the Exit Survey for Academic Affairs. Thank you.”, if you have successfully applied for graduation.

  9. Click “< Back to Programs of Study”. You can also confirm your application was successfully submitted for review by viewing the “Application Status”. There will be a green checkmark with “Application submitted on (date)” for any program that has an application on file.

    You have three working days after the end of the last class that completes your program requirements (for non-16-week courses) OR after the end of the term to submit updates to each application. Simply follow the path listed in 1. to access the Graduation Application(s) in Self-Service. Click on the “Application submitted on (date)” link under Application Status to access the graduation application. Click “SUBMIT” when finished. A green confirmation box will pop up on the screen stating, “The graduation application has been updated.”

  10. Logout of My Hawkeye/Self-Service by clicking the "Sign out" button.

  11. You will also receive an auto generated email to your Hawkeye email account, if you have successfully applied for graduation, from webadvisor@hawkeyecollege.edu stating, “Your graduation application has been successfully submitted and will be reviewed by the Records and Registration office. You will receive an email to your Hawkeye email account concerning the status of your graduation application. If you do not receive this email within 30 days of submitting your graduation application, it is your responsibility to contact the Records Specialist in the Records and Registration office at 319-296-2320, Ext. 1209. Please complete the Exit Survey for Academic Affairs. Thank you.”

Contact Information

Records and Registration

Hawkeye Center 134
319-296-2460
Email Records and Registration

800-670-4743
319-296-1609 (fax)

Meet the Records and Registration Team

Regular Hours

Mon–Fri 8:00am–4:30pm

Records Specialist

Carrie Lalk
Hawkeye Center 134
319-296-2329 ext.1209
800-670-4769 ext.1209
Email Carry Lalk

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