Work-Study Handbook

Payroll, Web Time Entry Timesheets, and W-2 Forms

The work-study student employee payroll system is based on a standard work week that begins on Monday and ends on Sunday.  Work-study student employees are employed on an hourly basis. Your gross pay is calculated by adding all hours worked for two weeks and then multiplying it by the hourly wage rate.

Web Time Entry Timesheets

Web Time Entry needs to be completed and approved by 4:30pm on Friday every two weeks to be paid on time.

Please be sure you have your Web Time Entry completed and submitted to your supervisor with enough time to approve your hours worked so you will be paid on time.

Failure to meet Web Time Entry deadlines more than once will result in termination of the work-study student and the work-study position.

Your supervisor has the ultimate authority to submit your Web Time Entry even if it’s not signed.

Please ask your supervisor for help if you have questions completing your time sheet. You can also refer to the Web-Time Hourly Entry Handbook [pdf].

The money you earn through your work-study job is deposited directly into your bank account. This money is not applied towards your student account.

You can view your pay advice in My Hawkeye > WebAdvisor for Students > Personal Profile > Pay Advices. To do so, log-in to My Hawkeye and click on WebAdvisor for Employees > Employee Profile > Pay Advices.

W-2 Forms

All work-study earnings are subject to Federal and State taxes and are to be reported as earnings on state and federal tax forms. At the end of each calendar year, the Business Office will mail your W-2 forms to your permanent address. Expect to receive them by mail in late January.

If you have lost your W-2 forms and need a copy, contact the Payroll office at 296-2329 ext.1275 to have another copy sent to you.

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