Clerk II - Independent Learning Center
Job Vacancy Notice: 12/1/2012
Deadline Date: 12/14/2012
JOB SUMMARY: This individual performs recordkeeping tasks by accurately creating, monitoring, and retrieving student records. Maintains financial records and files. Enters data and keeps records pertaining to courses including billing, class lists, contact hours, certificate issuance, and start and end dates. Generates GED transcripts when requested. Reconciles receipts and cash and sends to the Business Office. Understands office terminology and procedures to complete projects and report accuracy. Operates networked personal computer, calculator, typewriter, fax, and other office equipment. Types correspondence from rough drafts, composes routine replies, and develops flyers and brochures; proofreads typewritten and printed materials. Prepares all Adult HS/GED Graduation lists, printed materials, diplomas, etc. once a year. Prioritizes and completes work accurately and in the required time frame. Accurately completes requisitions, billing requests, purchase orders, and course lists and insures accurate retrieval. Professionally answers telephone, directs calls to appropriate area, and gives general information in response to public or official inquiries. Demonstrates good judgment, tact, and courtesy when dealing with the public or staff. Maintains inventory of materials and supplies. Ensures students have adequate supply of course manuals and materials and orders or reproduces course manuals and general materials as requested. Assists and directs students regarding adding, dropping, registering of classes, and payment. Maintains verbal and written confidentiality in all areas of responsibility. Maintains professional attitude and demeanor when dealing with students, schools, agencies, and staff. Assists and directs client questions to appropriate areas. Performs other related duties as assigned.
QUALIFICATIONS: High school diploma and one year clerical training and one year office experience with emphasis on computer applications and recordkeeping, or equivalent combination of experience and education. Working knowledge of modern recordkeeping techniques. Working knowledge of computer in word processing, spreadsheets and database. Ability to maintain and prepare records and reports. Working knowledge of email and Internet. Working knowledge of general office practices, procedures and standard office equipment. Ability to communicate effectively both orally and in writing. Ability to work on multiple tasks and meet deadlines. Ability to understand and follow complex oral and written directions. Ability to work and communicate with diverse groups (schools, parents, agencies, staff, students). Ability to handle confidential information.
EMPLOYMENT STATUS: Part-time position with wages expected to be $10.93 per hour. Anticipated hours will be five to eight hours per day between the hours of 7:00 a.m. to 5:00 p.m., three to five days per week (Monday through Friday).
Application materials are required and must be received in the Human Resource Services office by 4:00pm Central Time 12/14/2012.
If you are in need of any special accommodation in completing the application process, please notify Human Resource Services.
Human Resource Services